Electronic Storage Of Personnel Records

Integration with agency s human resources information systems hris.

Electronic storage of personnel records.

Specifically ofccp regulations at 41 c f r. Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and electronic storage systems to avoid legal pitfalls. Also the federal e sign law generally. If records are maintained electronically contractors must ensure that the electronic records are maintained in compliance with the recordkeeping regulations that apply to all records.

Federal and state agencies are increasingly permitting electronic personnel records. 60 1 12 60 300 80 and 60 741 80 require that contractors preserve complete and accurate personnel or. No loss of official personnel documents due to filing and routing errors. If your company is considering implementing a paperless human resources department read on for legal.

Paper based filing systems take up a lot of room especially when you factor in the files that must be kept even after an employee leaves. The space savings alone can be significant. For example the dhs lets employers fill out and store i 9 forms electronically the eeoc has approved electronic records for title vii ada and adea documents and erisa regulations allow for electronic recordkeeping. Electronic transfer of human resources hr data.

Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and.